Professional Document Scanning in the Clearwater and Tampa Bay area

Not every document management company has the expertise and flexibility to meet your firm's needs. Follow these guidelines to choose a document scanning and document management service provider that will help your company operate more efficiently, improve your bottom line and strengthen your competitive position; now and as you plan for growth in the future.

Focus and Experience: Choose the service provider with the most experience, and look for companies for which document scanning is their primary focus. You can purchase copiers elsewhere; you want a document imaging provider that has built its reputation on providing quality document scanning, document indexing, and document management services.

Make sure your potential document scanning provider offers strong references from firms in your industry or from firms using their services for similar applications. For example, if your company will be incorporating document scanning and electronic document management in the accounts payable department, do they have a reference from another firm doing the same?

Flexibility of Services: Does the service provider offer several solutions for your document imaging and management needs? Steer clear of companies that require your firm to change its processes to fit their solutions. A top-notch document scanning firm works with every client to provide the services that best fit their current and future requirements. This means having the ability to seamlessly incorporate additional projects and people.

On-Site and Outsourcing Options: One of the ways a professional document management company meets every client's needs is by offering both on-site and outsourced scanning options. Whether your documents must remain on-site, can be processed at an off-site document scanning facility, or a combination of both, your document imaging supplier should be able to meet your requirements. Additionally, document management software for the storage, retrieval and distribution of your documents should be available as a web-based repository, or as an in-house solution running on your internal infrastructure.

Reliability: Whether you choose an in-house or outsourced solution, does the service provider deliver what it promises? A professional document imaging company should provide quick turnaround on document scanning, meet the deadlines set by clients, provide 99.9% uptime or better on its web-based document management repository, and be responsive to both service issues and additional needs.

Local Offices: Look for a company within a 50-100 mile radius of yours to avoid interruption in your key business processes. Easily accessible production facilities and customer service teams promote peace of mind when you're handing over control of mission-critical documents. You should also visit the document scanning facility before you award a project to observe the integrity of their operations, quality control procedures and production process.

Client-Focused Services: Scanning and indexing a document are only the beginning of a solution; look for a company that understands how your business works and the role that the document management solution will play in improving your business processes and bottom line. Client-focused services such as on-site staff training are standard when working with a professional document management company. Beyond training, there should be a single point of contact ensuring your complete satisfaction with the quality, accuracy and timeliness of every project.

Great Value: While cost should not be the only factor when selecting a document imaging provider, a company worth your business will offer cost-sensitive, expandable services that won't destroy your bottom line. Be wary of high-cost add-ons and vague promises of affordable services as you grow. A great document scanning company will spell out projected costs up-front, stand behind its commitments and show you a quick Return on Investment.

Document scanning can increase staff productivity, lower overall costs and position your company for expansion without growing pains. By carefully weighing service providers against the guidelines above, you're assured of a document management solution that best fits your business plan and bottom line.

Document imaging services are fast gaining popularity. Firms are opting for document scanning as it reduces the clutter of paper at office and improves employee efficiency. Small and mid-size firms usually depend on document imaging firms for scanning of documents and their management.

There are several document imaging companies and hence choosing the right company is not an easy task.

Given here are a few things that you should consider while hiring a document imaging company.

What Type Of Services The Company Provides?
Some companies provide only document scanning service, while there are some that offer complete document management services. You should first list down your requirements and then find a company that meets them.

Whether You Want A Standard Package Or A Custom-Built Package?
Since, all companies do not offer both standard and custom made packages; your choice of the service provider will depend on what type of document management services you want. If you want to avail of services strictly as per your requirements then you should get a customized package, otherwise a standard package will also do. Custom made package is costlier than the standard ones.

What Is The Uptime Of The Company?
If you want to use the document hosting service of the company, you should check its uptime. The company's uptime should be at least 99 per cent. That will ensure that your documents are available to you most of the time.

Where The Company Will Scan The Document?
This is a very important question. If your documents are very sensitive and confidential, then you might prefer to hire a company that scans the documents on-site. Otherwise, a company that offers document imaging facility only at its premises will also do. Depending upon what you prefer, you should choose an appropriate document imaging company.

What The Company Does To Ensure The Safety And Security Of The Documents?
Security is one of the biggest concerns of the firms while hiring a document imaging firm. Before hiring the firm, you should check what type of steps the company takes to ensure the security of the documents. It is best to hire a firm that is HIPPA compliant.

What Type Of Scanning Facility The Company Provides?
Nowadays, people prefer OCR scanning, as it has several benefits like quick search and easy editing. Check, if the document imaging firm offers this service.

What Are The Costs Of The Services?
You should compare the rates of a few firms. This will help you to know the prevailing rates of the services you want to avail. The rates are dependent on the type and quality of services provided by the firm and its reputation. Never compromise on quality for price. You should look for a firm that provides value for money services.

Where The Company Is Located?
If you are planning to hire a firm that scans documents at its premises, then it is better to hire one that is close to your office. This would ensure speedy work. Even if the company offers on-site scanning, it is good if it has a local office close to you.

Our solutions help companies save money by better managing, accessing, and maintaining their electronic and paper based documents through our document imaging, data capture and document storage and retrieval capabilities.

Article Source: http://EzineArticles.com/?expert=Maureen_Larson
http://EzineArticles.com/?How-to-Choose-a-Document-Imaging-Service-Provider&id=3553861

Healthcare remains a paper intensive and minimally digitized industry. Maintaining paper-based records is labor intensive, prone to errors, difficult to audit and extremely costly. This is about to dramatically change as President Obama’s vision to move the U.S. to electronic health has been jump-started by the American Recovery and Reinvestment Act (ARRA). ARRA, signed on February 17, 2009, includes $19.2 billion in provisions for healthcare information technology.

We can perform professional document scanning services for

• Tampa Medical and Chiropractic offices
• Clearwater Medical and Chiropractic offices
• Clearwater Hospitals
• Tampa Hospitals
• Dentists in Clearwater and Tampa
• Health Insurance record keeping office applications
• and just about any healthcare application in Tampa and surrounding areas.

We  convert the healthcare records of your Tampa Office or Clearwater Office into electronic for, right there on site, fully under your control.

Digitizing all health related documents can expedite patient care, improve the quality of care, enhances records management to facilitate regulatory compliance and can yield significant cost savings.

Healthcare Applications:

• Patient records management
• Admission & registration
• Clinical data repositories
• Medical orders
• Consent forms
• Back office
  
  • Claims processing
  • Explanation of benefits (EOBs)
  • Accounts payable
  • Accounts receivable

Benefits of Scanning:

• Scanned documents enable simultaneous access and collaboration
• Eliminates the costs and risks of lost documents
• Reduce labor and material costs associated with paper-based records
• Reduce potential errors and improve patient care through accurate document storage and retrieval
• Scan to PDF for easier file sharing
• Substantially reduce physical storage requirements
• Secure access mitigates risks
• Expedite and enhance patient service
• Achieve regulatory compliance by enabling better recordkeeping through scanning
• Estalibhs a foundation for on-going process improvement

Our document scanning services: Your prescription for healthcare paperwork

With an intelligent application of document imaging technologies, healthcare organizations can reap enormous returns in cost savings, and efficiency improvement. Vital information that previously took hours to retrieve can now be accessed within seconds, eliminating potential errors and improving overall patient care. In addition, healthcare organizations also eliminate significant paper storage costs, including off-site facility rental and couriers, folders and labels, multi-part forms, microfilm and microfiche, and transport carts and bins. Hospitals, physician practices, pharmacies, dentists, insurance payers, and small clinics can all benefit from smart document imaging solutions.

We specialize in providing high quality scanning document scanning services and we can come to your offices in the Tampa area and also in Clearwater and surrounding cities.  On-site scanning in Tampa? On-site scanning in Clearwater? Our specialty.

One thing that makes our job easier is to use the best equipment for large volume scanning jobs.

Who has been voted the market leader in document imaging scanners and services? Fujitsu, the very brand we use and recommend.

Sunnyvale, CA, January 5, 2010 — Fujitsu Computer Products of America, Inc., the market leader in document imaging scanners and services, today announced that it has been recognized by Business Solutions Magazine as a Best Channel Vendor for 2010, the second straight year the company has received this honor. Through an exhaustive survey completed by over 1,354 verified BSM reseller subscribers and totaling over 12,000 votes, Fujitsu ranked at the top of the ECM Hardware category among a long list of companies for its strong product innovation, comprehensive channel program, advanced service and support offering, and the company’s overall working relationship with its Value Added Resellers (VARs).

What makes the Fujitsu scanners so good? It is a combination of features that result in an optimal dot matrix of the black-and-white scanned image so that legibility and optical character recognition are of top quality.

Are your offices in Tampa or Clearwater and surroundings? Call us for your document scanning and imaging job.

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