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  • 11Jul

    Since the onset of the computer age, experts have predicted the arrival of the “paperless office.” In the office of the future, they said, paper would be obsolete: documents would be stored in electronic directories and transmitted from computer to computer.  There would be no file cabinets, reference books, or stacks of outgoing mail. There would also be little or no paper waste.  Even though this vision of a paperless office has been more difficult to realize than originally thought, some of our clients are making real progress. Partners are using electronic technology to reduce excess paper in a variety of ways, including: Computerized documents and filing systems.

    Several of our clients have placed phone directories, human resources documents, and corporate policy manuals on line to avoid constantly updating paper versions. Others are using electronic filing systems to reduce the amount of paper copies made in the office.

    Electronic data interchange (EDI)

    EDI is the electronic transfer of business information in a structured format from one computer to another. It is a high-speed method of electronically communicating large volumes of data without the use of paper. For example, rather than sending paper purchase orders and invoices through the mail, our clients are investing in EDI to carry out these transactions electronically.

    CD/ROM and other interactive tools

    CD/ROMs have enabled our clients to store vast quantities of information, much more than would fit on an ordinary floppy disk, in an easy-to-use, interactive format.

    In addition to reducing paper use, these emerging technologies also improve efficiency, saving time usually needed to process paper forms. These benefits ultimately mean increased savings for a company’s bottom line.  This issue highlights our clients’ experiences implementing electronic technologies that conserve paper.  We look at their successes and the ways in which they’ve overcome some typical concerns, such as the length of time needed to implement EDI and costs of purchasing software and training employees to use the technology. In addition, some our clients have found that suppliers or customers might also need help adjusting to new technologies.  In this issue, we examine an on-line purchasing catalog implemented by Silicon Graphics, which the company estimates conserves 500,000 pages of paper per year, and illustrate how Haworth has conserved paper by placing its product catalogs on a CD/ROM. We also showcase the cost and paper savings Phillips Petroleum and the Southern Company have achieved through their use of EDI. In other articles, we see how BellSouth Telecommunications and Lockheed Martin achieve the benefits of computerized document storage.

    More and more companies are on their way to use technology to conserve paper and increase efficiency.  We want to help you to achieve the benefits of paper-free technologies, fast and cost-efficient.

    Posted by herman @ 6:44 pm

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